Executive Assistant
What's in it for you:
• Opportunity to join a newly merged international team
• Develop your existing PA and administrative skills
• Build strong working relationships with colleagues at all levels
The role:
As the executive assistant to the director of public affairs you will be joining a newly merged Public Affairs directorate present in our offices in London, Cardiff and Brussels. You will be responsible for the day to day management of the director's diary, efficient dealing of emails, and coordinating travel and meetings. You will enjoy multitasking and take pride in your work, from processing purchase orders, producing reports to drafting correspondence. You will have excellent communication skills, be customer focused and professionally handle demanding situations effectively. This is an exciting role for an existing executive assistant who enjoys relationship building, challenges and has a keen interest in the legal industry.
What we're looking for:
• Strong experience in a similar role, preferably gained within the legal industry
• Methodical and meticulously detail orientated
• Ability to manage conflicting priorities
• Strong work management skills
Essential
Experience of working as a PA/EA to more than one senior manager or senior management team
Significant secretarial and administrative experience
Excellent organisational skills, attention to detail and accuracy
Ability to work with tact, diplomacy and discretion at all times
Successful evidence of working on own initiative
Ability to work flexibly, under pressure and to respond to conflicting priorities
Excellent communication and interpersonal skills - both written and oral
Experience of working with senior management
Ability to establish strong working relationships with key internal and external stakeholders
Ability to exercise judgement in identifying issues that need to be escalated
Excellent minute-taking skills
Full knowledge of all Microsoft packages, including Microsoft Dynamics
Desirable
Ability to influence and negotiate
Experience of working in a team ethos where likelihood of covering each other's work is high
Ability to create working relationships with key internal and external stakeholders
Experience of working in, or an understanding of the workings of, a membership organisation
Additionally, we provide a generous flexible benefits package, including gym membership with a tax only cost, an excellent defined contribution pension scheme and an additional 3% of annual basic salary upon successful completion of probation.
This opportunity is closed to applicants.